01. Overview

 

Arrow

A Library is an amazing place!

Your Library contains some kind of representation of, or reference to, every idea any human in the history of cognitive process has ever bothered to think about long enough to write something down (in theory)… and if that doesn’t give you goose bumps… please don’t let the kids know!?

The fact that someone, somewhere thinks it is important enough that students and teachers have access to all of this information…. that alone should let you know that the library is an immensely important place! That person is the reason that each and every school has a collection of resources that cost at least $75,000 (and that’s an estimated value for only 3000 resources) to buy… let alone cover, catalogue, store and provide access to! Easily the most expensive thing in a school except the actual buildings! (Most schools have upwards of $250,000 invested in books alone!)

The idea of a “Library” (the old idea) no longer fits the bill to describe what students and teachers can access. The general consensus right now is that this amazing “hub” of information access needed a new name… it’s now a “Resource Centre”… and fair enough! Our software takes this into account by providing access to all sorts of resources – and that list will continue to grow.

Books, E-Books, Websites, Documents, Pictures, Book reviews, Audio Visual resources, Learning Objects, WebQuests… if you have it… we catalogue it in LibCode. What about local sporting clubs and museums? Local experts in obscure fields of research… the list is as long as there are types of resources.

So what can you do to help give students and teachers a good understanding of how to find their way around your Resource Centre?

“We’re just a small school, we don’t have time…”

  • Time for what…?
  • Time to provide access to the most expensive resource in your school?
  • Time to pass a young human the tools to discover their own world?

We at Libcode think it’s important that we spend every working day developing tools to help young people and teachers find information – but we can’t use them for you!

Our software development depends on what we see happening in schools… your feedback and suggestions are essential!

LibCode is more than just a circulation system and a stock manager for resources…
The purpose of this software is:

  • To match researchers to resources regardless of whether they are physical or electronically stored
  • To help teach research skills by clearly defining what is being searched for
  • Empowering the independent learner to discover new ideas
  • To centralise resource access… not just for books
    • Electronically stored documents
    • Files
    • Pictures
    • Music/sound files
    • Internet sites
    • Learning objects
    • Anything else I’ve not mentioned that you can think of…

LibCode Suite in General…

General

  • The name “CME…” stands for “Concept Map Explorer…” which is its intended purpose. If you’re not sure what a Concept Map is then it is certainly worth looking into… students and teachers will benefit!
  • Fully networkable…several users can be doing several things at the same time
  • Functionality split up into Modules and each module has its own EXE so access is easily restricted (3 levels of passwords can also be set via Utilities)
  • Can create distributable CDs for a self-starting Enquiry module
  • Network fail-safe option allows library staff to continue work while network/server is down
  • Optional local installation (with copy on server) to cater for unstable networks

Security

  • Good security, with Enquiry module users requiring “Read Only” access to files
  • Standard, Alternate and External backup options built-in

If Backup Policies are followed:

  • Local backup can be activated within minutes of a medium-long term network failure
  • CD-Backup can be used on any computer as a self-starting Enquiry catalogue

Standards

  • Interface with SCIS bibliographic services on Web or CD
  • Interface for interaction with the SCIS Authority files on CD
  • Imports/Exports data in USMARC format
  • Table Exports in various delimited formats
  • Compatible with Win 9x, Win 2000, XP, Server 2003 (although Windows 95 Workstations should not be used with Server 2003… they don’t get along very well!)

Licencing

  • LibCode Suite is provided with a 12 months user licence. Please refer to the Licence Agreement

Tags: libcode, most expensive resource in school, school library, small school, why use libcode, your library, resource centre, CME web, CME, Concept Map Explorer, License, License Agreement, Licence, Licence Agreement, library

{ 0 comments… add one now }

Leave a Comment

SCIS Web and CD Cataloguing
SCIS provides a central database that schools can use to download resource cataloguing data (just by zapping in the ISBN of a resource) that can be inloaded and edited very easily.  This is a huge time saver even for fussy cataloguers. The USMARC file created during the process is easily inloaded and the results filtered for further editing and hidden from catalogue searches until they are completed (View SCIS website).

SCIS Authority Files
The SCIS Authority files which are a list of valid SCIS subject headings can be inloaded to the Thesaurus part of the LibCode Suite.  LibCode provides cross-referenced access to the headings from a Key Learning Area aspect and from a refined Library of Congress aspect… very impressive cross-referencing.

SMS Data / OneSchool (CSV – comma separated variable length text file)
Student details in the Schools administration database OneSchool can be used to update LibCode Suite borrowers file.  This includes the EQ Enrolment number and personal details enabling the generation of overdue letters on school letter head.  This format was created for use in Qld State Schools but can be used by any administration software that can export data in comma delimited format.

MAZE Data (Tab delimited (or separated) text file)
Used by a number of non government schools, the MAZE student information can also be inloaded into LibCode Suite for the administration of borrower details.  Again, this is simply a Tab delimited text file format which can be used by any administration software that can export Tab delimited text files.

SAS Data (Tab delimited (or separated) text file)
Used by a number of non government schools, the SAS student information can also be inloaded into LibCode Suite for the administration of borrower details.  Again, this is simply a Tab delimited text file format which can be used by any administration software that can export Tab delimited text files.

USMARC Data
The abilitity to inload and export USMARC data allows for the easy use of other library / cataloguing databases as sources of resource data.  The SCIS downloadable catalogue service is a prime example of the usefulness of this feature.

Barcode Scanners
LibCode Suite is compatible for use with barcode scanners, should you have any questions regarding the suitability of your current barcode scanner please give us a call.  We have organised deals with various manufacturers to supply scanners at great prices, call for a quote! (See examples on LibCode website)

Windows Default Printers
LibCode Suite utilises the Windows default printer although most reports allow you to change the printer setup if necessary.  For instructions please refer to ‘Printing from LibCode Suite’.

Various Data Outloads
The ability to outload data in several text file formats allow you to use the data in LibCode for other purposes if necessary

Please feel free to contact us if you are having difficulty inloading / exporting data… we have lots of data manipulation tools at our fingertips that can save you lots of work!

Tags: MAZE, SAS, Scanners, SCIS, SCIS Data, SCIS Web, SCISWeb, SiMS, SMS, USMARC, USMARC Inload

{ 2 comments… read them below or add one }

Jenni O'Donnell November 15, 2013 at 3:01 am

Hi
When returning books, dvds etc., if the book is not on loan it comes up with a box that says ‘Not on Loan’. This is driving me mad when I have about 30 books to return and have to stop to click ‘ok’ and go over books that I thought I had returned but hadn’t. Is there anyway this function can be switched off and just have the book come up as being not on loan without clicking ‘ok’?

Jenni O’Donnell

Reply

tony February 1, 2014 at 9:20 pm

Hi Jenni!

Agreed…so we’ve changed it in next software update.
Now when you scan an item it is automatically logged as a “Not on Loan” loan so you can see that you did scan the item and the Statistics for that resource is kept AND you do not need to press or click anything to continue on your way…

We’ve got some more surprises in the DAVE software that will be released 2014!

Give the LibCode Helpdesk a call on 0746389025 to organise an update!

Regards

Tony – LibCode Support and Development Team

Reply

Leave a Comment

It is up to you to take advantage of this powerful feature of the software.  Be aware of the Codes and promote their use by demonstrating the “Related Topics” wherever possible

(See Subject Search for an example!)

How?
Each subject heading in the Thesaurus has been assigned at least one cross-referencing code. These codes are the basis of the unique resource access capability of the LibCode package.  The mixture between Subject, Dewey and Related Ideas codes produces a very powerful research tool.  This now includes cross-referencing based on a KLA framework!

History of the Codes…
Initially the codes were adapted by Alan Ford from the Library of Congress Classification to suit Australian schools.  Tony Ford hassled Alan to revisit the codes to make them more specific for schools. The Codes have since been revised to provide multilevel bi-directional cross-referencing from specific subject headings with very impressive results, both in time saving and effectiveness of research.

A heartfelt “Thank You” to all the TLs out there who have contributed to the cross-referencing development over the years… here’s to school teachers and students being shown how to use them!

What are the benefits?
Because related headings are grouped together by the Codes, there are many benefits. Several of these advantages are listed below:

  • Cross-referencing is a built-in feature of the software.  All subject headings supplied with the system have been assigned one or more cross-referencing points.
  • Variations in cataloguing style and quality are largely overcome.
  • Inexperienced cataloguers are relieved of the responsibility of assigning and maintaining See and See Also references.
  • References are not limited to the one direction: i.e. general to specific.  It is possible to get the “wider picture” when starting from a specific topic which allows the researcher to make a more informed choice.
  • Lists of related topics/terms are available on demand (at the press of a button).
  • The Codes allow the instant production of bibliographies for unit planning.
  • A catalogue viewed in Code order quickly shows the relative strengths and weaknesses of a resource collection.

Tags: Built-in cross-referencing, Codes, Congress, cross-referencing

{ 0 comments… add one now }

Leave a Comment

LibCode Suite consists of the following modules as standard:

  • Enquiry
    • The catalogue search tool (OPAC).
  • Data Entry
    • For adding, editing resource data.
  • Circulation
    • Loans, Returns, Loan reports and Stocktaking.
  • Utilities
    • Special functions like Backups, Bulk Editing, Reports, Spine Labels, Borrower Barcodes.

Optional Modules include:

  • Junior Equiry Module
    • A catalogue search tool for younger users.
    • We would like to develop several user interfaces to assist in the development of research skills… different screens to challenge young researchers.  This development depends on demand, if you’d like a new screen let us know!
  • CMEWeb
    • A remotely hosted web catalogue for people to search from home.
  • Reader Module
    • An add-on module to help with cataloguing and accessing reading scheme resources.

All modules may be accessed through the LibCode Suite menu or as individual applications… either way, by setting passwords (see Utilities / Setup / Change Password) access to various areas of LibCode can be restricted.

Tags: The Modules

{ 0 comments… add one now }

Leave a Comment