05.11 Attaching Cover Images to Records

There are three different processes for attaching cover images to your resources. These are:

• SCIS Inload – inload cover images while inloading records from SCIS.
• Retrospectively – Uploading ISBN files to SCIS and downloading images.

Follow the steps through below for each of these processes.

SCIS Inload – Inload cover image while inloading records from SCIS.

This method is to be used when inloading SCIS records and SCIS cover images.

1. Process your SCIS order through the Create Orders Table or SCIS OPAC.
2. Save the images.zip file in the same way and to the same location as you would your Usmarc.dat file.
3. Close the download window.
4. To inload the cover images, click on Utilities, Inload / Outload,  ‘Extract SCIS Cover Images’ and change the ‘files of type name’ to Zip Archive Files.
5. Locate the images file, double click and choose ‘Yes’ to extract the Cover Images. Choose ‘No’ if   the message ‘Extract 0 Cover Images’ appears.
6. When the download is complete, choose ‘Yes’ at ‘Do you wish to delete image file?’
7. The image will now appear in Data Entry, Circulation and Enquiry.

Retrospectively – Uploading ISBN files to SCIS and downloading images:

1. Load LibCode Suite.
2. Open Utilities, click on Inload / Outload and Outload ISBNs.
3. Select Filter Details from drop down box (e.g. Location Code) and enter search string (e.g. JF).
4. Click Filter – the number of records to be outloaded appears on the screen.
5. At the ‘Outload Details’ field, click on the ellipses , choose Desktop as your destination for saving and rename the file (e.g. Junior Fiction.txt).   DO NOT save into the LibCode or CMEPlus folder.
6. Tick the box that says ‘Split file into files of 100 records’ then change the 100 to 500 and tick the following box ‘Only outload ISBNs with no existing cover image’
7. Click OK.
8. Once complete review the number of records outloaded in the bottom section of the screen and then close. (some records may not have ISBNs, so the Outload Status number may be different to the filtered records number)
9. Login to SCIS and locate Upload Order file.
10. Click ‘Browse’ and select the first file e.g. Junior Fiction_001.txt and click ‘Upload Order File’.
11. Now do this same process for each of the files created in the outload process e.g. Junior Fiction_001.txt to Junior Fiction_050.txt.
12. Save the first images.zip file in the same way and to the same location as you would your Usmarc.dat file.
13. Close the download window.
14. To inload the cover images, click on Utilities, Inload / Outload,  ‘Extract SCIS Cover Images’.
15. Locate the images file, double click and choose ‘Yes’ to extract the Cover Images. Choose ‘No’ if the message ‘Extract 0 Cover Images’ appears.
16. When the download is complete, choose ‘Yes’ at ‘Do you wish to delete image file?’
17. Complete this same process for the rest of the files that are listed in the SCIS Orders Table.

Tags: attach cover image, attach image, attach a cover image to a record, covers, manually attach cover image, manually attach picture of cover, outload for cover images, outload isbn,  retrospectively attach image, retrspectively attach image, retrospectively attach cover, scis cover images