Any circulation related settings are located under this menu option.
The Circulation settings which can be changed from here are located below:
08.08.03 Circulation Options
This page will give an overview of how the Loan Period is used to calculate the Due Date and how the Loan- Cut-Off dates and Loan Extensions affect this due date.
The different Circulation options related to Loans:
Firstly we need to understand how the Due Date is calculated. It is the current date plus the number of days that is in the ‘Loan Period’ field on the Barcode screen of the resource. If this is 14 days from today (2nd June) the due date will be 16th June.
If the borrower who is lending the resource has a Loan Period Extension this will be added onto the loan period to calculate the Due Date.
For Example:
- Loan Date: 2nd June
- Default Loan Period = 14 days
- Loan Period Extension = 14 days
- Due Date: 30 June (14 + 14 = 28 days)
If a Loan Cut-Off Date has been set for the borrower’s group this will not allow the borrower to borrower a resource beyond that the loan cut-off date, no matter what the loan extension or loan period is. If we use the above example this will be made more clear.
For Example:
- Loan Date: 2nd June
- Default Loan Period = 14 days
- Loan Period Extension = 14 days
- Due Date (With no cut-off): 30 June (14 + 14 = 28 days)
- Loan Cut-Off Date = 23rd June
- New Due Date = 23rd June even though extension is until 30th June
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When returning items in the Circulation module, there is a Check for Overdues check box at the top of the screen. When this box is ticked a warning message will be displayed every time an overdue loan is returned. This is useful for schools that keep a list of overdue loans at the Circulation desk which is marked each time an overdue is returned. All other schools should turn this option off because it slows down the returns process.
Steps for Setting Check for Overdues on or off…
LibCode Suite > Utilities > Setup > Circulation Options > Check for Overdues… (simply by clicking on the Check for Overdues option it actually changes the setting). Click it on or Click it off.
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This setting determines whether Loan Notes are automatically displayed when items are returned in Circulation… you probably want this option ON!
Steps for Setting Check Loan Notes on or off…
LibCode Suite > Utilities > Setup > Circulation Options > Check for Loan Notes… (simply by clicking on the Check for Loan Notes option it actually changes the setting). Click it on or Click it off.
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This setting determines whether reports use the Replacement Cost or the Cost in the Barcode details section of the record.
Steps for Setting Use Replacement Cost…
LibCode Suite > Utilities > Setup > Circulation Options > USe Replacement Cost… (simply by clicking on the Use Replacement Cost option it actually changes the setting). Click it on or Click it off.
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To set the Circulation to default to searching by ‘Last Name’ rather than Barcode follow the below instructions.
- Load Utilities.
- Select Setup > Circulation Options – Untick the ‘Use Borrower Barcode’ option at the bottom of the list.
- Circulation will now default into the ‘Last Name’ field when on the lend screen instead of Borrower Barcode.
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