Adding “Durong”… a Queensland town:
- Go into Data Entry.
- Click on Thesaurus tab.
- Use the Find box and type in the first few letters of Durong (eg. dur) (this is just to check the subject does not already exist).
- When not found, use the find box to lookup another town in Queensland (eg Brisbane… so type in brisb and press enter).
- Double click on Brisbane (Qld) to get to Thes Detail tab.
- Click on Record on the bar menu and click Copy Fields (or press Ctrl-M shortcut!). (This copies all the information from the Brisbane details to memory)
- Now click the + button up the top to add a new record (or press F2).
- Press F4 to paste the old subject into the Subject Heading field then highlight the word Brisbane using the mouse and overtype it with the word Durong (This just helps to keep the same format).
- Press Tab to move to Approx Dewey No. field and press F4 again to call up the Dewey info from the old record (check it’s ok using the
button). - Press tab to get to the Base Control number… as mentioned in the overview, this is SCIS information basically. If you are adding a Subdivision of an existing subject then use the button to lookup the control number of the base heading (ie. The part before the – eg. Dogs bit from Dogs – Australia).
- The Tag field is another SCIS device…. used to group types of headings. Again use the button to become enlightened on the options.
- Entry Date is set at today.
- Now move to the Code 1 field and press F4 again (to call up the Code 1 from the original heading) and see if the explanation to the right of the field is an appropriate cross-referencing topic area… if so, cool. If not use the button to find a better one.
- Actually, it’s probably easier to jump into the Thesaurus tab to lookup similar subject headings and check what codes they have.
- Don’t skimp on the cross-referencing codes. This is the thing that makes the Subject search in the Enquiry module so powerful as a research tool!
- Type in at least one code but see if you can find a few… even if they are a bit left hand side of the groove… after all, it’s about encouraging lateral thinking! Get lateral!
- (Move through each code field and press F4 to call up the codes (if they existed) from the old record… make sure you are happy with the cross-reference information and adjust if necessary. The best way to find appropriate cross-referencing is to lookup other similar headings.)
- Click the tick button up the top or press F9 to save the new heading.
- Your new subject heading in now ready to be assigned to resources!
Tags: add a valid subject heading
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