An example of changing Keywords with bulk edit would be:
- MOTOR CARS has been added to several resources as a keyword but since it is a valid subject heading it has been decided to change all instances of MOTOR CARS as Keywords to CARS.
Steps for bulk edit of Keywords… (ALWAYS backup before doing ANY bulk Update)
- Load the LibCode Suite and go into Utilities then go into Update.
- Select Keywords… from dropdown list and if backup HAS been done click Function Key to pass warning message.
- Enter first few letters of OLD keyword (eg. MOTOR) into Replace box then click “…” button at the end of the line to select keyword (MOTOR CARS) from list.
- Enter the first few letters of the NEW keyword (eg. CAR) into the WITH box and click the “…” button at the end of that line to select the new keyword (CARS) from a list
(or type in new Keyword if not in list). - Click Replace button at the top of the screen and check number of records to be changed. If you are happy with the number click Yes to complete the bulk changing.
These steps would change the keyword MOTOR CARS to CARS on all resources (even if there are thousands of records to be changed).
You will notice on the Keyword Update screen there are buttons to “Purge” and to “Undelete”.
PURGE…
Once you have selected a Keyword to deal with (step 3. above) you can click Purge to Delete it from all items in the catalogue.
The Keyword dropdown list will sort itself out next time you open the Data Entry module.
UNDELETE…
If you have used Purge to get rid of a Keyword the keyword will go RED waiting to be removed next time you do a backup.
Let’s say you change your mind about removing a Keyword… as long as you have not done a “Backup” since you made it go red you can find it (Step.3 Above) and then Undelete it.
Tags: keywords bulk updating and cleaning up, clean up keywords, cleaning up keywords, tidy up keywords
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