05.03.03 Adding Websites and Clickable Files to a Resource

This is how you add clickable links to an existing resource.

Handy to let researchers know about other things like documents and websites that might be useful!

Feel free to add several if necessary.

Adding a Website to a Resource:

1. Load the record you would like to add the website to.
2. To insert the URL in the Notes Field, right-click in the notes field and select ‘Insert Website’.
3. This will insert ‘http://’ simply fill in the rest of the URL.
4. To insert the URL in the Description Field, simply type it straight in with the ‘http://’.
5. When this record is saved the website will show as a clickable link in the Notes or Description field of the record in Enquiry and CMEWeb.

Note if the resource doesn’t have a barcode you will need to ensure that the GMD of that record is set as ‘WWW – Website’ to ensure that it will display in Enquiry and on CMEWeb. To find out more see here – Cataloguing Websites.

Adding files to the Notes field of a Resource:

This can be useful for adding ebook files, pdf version of resources and video to resources within your library.

1. Load the record you would like to add the file to.
2. To insert File in the Notes Field, right-click in the Notes field and select ‘Insert File’.
3. This will load a browse window from which you can select the file you would like to attach, click ‘Open’ when you have chosen the correct file.
4. If this file is located in the CMEPlus / LibCode folder it will prompt you to convert the path to a ‘Relative Path’. All this means is that if it is in the working CMEPlus / LibCode folder it can set the file target so that it will load wherever the CMEPlus / LibCode folder is moved to. If your file is anywhere else you will not be prompted.
5. To insert a File in the Description Field, click the ellipsis button at the end of the field, browse to the file, select it and click ‘Open’.
6. Once again it will prompt regarding ‘Relative Path’ see step 4.
7. When this record is saved the file will show as a clickable link in the Notes or Description field of the record in Enquiry. The file will load straight from Enquiry when clicked on.

Note if the resource doesn’t have a barcode you will need to ensure that the GMD of that record is set as ‘FIL – File on Computer’ to ensure that it will display in Enquiry. To find out more see here – Cataloguing Electronic Resources & Files on Computers.

Tags: adding a website to a resource, adding files to the notes field of a resource, attaching ebooks, attaching files, attaching pdf, attaching pdfs, attaching video files